The following English version of the Privacy Notice is provided solely to aid in understanding. In the event of any conflicts arising about wording, the German original version shall be exclusively binding for all parties involved.

Data protection information from SCC EVENTS GmbH for press representatives

With this information, we, SCC EVENTS GmbH (hereinafter also referred to as "SCC EVENTS" or "we") inform press representatives about the processing of their personal data and the rights to which they are entitled under the data protection regulations .

• Responsible for data processing and data protection officer

SCC EVENTS GmbH
Olympiapark Berlin, Hanns-Braun-Strasse / Adlerplatz, 14053 BerlinManaging Director: Christian Jost, Jürgen LockE-Mail: presse-akkred@scc-events.com
Phone: 030 / 30 12 88 - 10 Fax: 030 / 30 12 88 - 40

The data protection officer can be reached by post at the above address with the addition "Privacy Policy" or by email: datenschutz@scc-events.com

• Purposes and legal basis of data processing

We process the personal data of press representatives for the purpose of organizing and conducting the press accreditation process as part of our sporting events BMW BERLIN MARATHON (including MARATHON EXPO) and GENERALI BERLIN-MARATHON (including HALF MARATHON EXPO) . The application for accreditation is made via our online application form, which is available for a defined registration period according to the information in the press area of the respective event website. We process the data entered on the online application form in compliance with the applicable data protection regulations from the EU General Data Protection Regulation (GDPR) and the Federal Data Protection Act (BDSG).

The processing of personal data takes place on the basis of the following legal bases:

1. Article 6 para. 1 lit. b) GDPR to fulfill pre-contractual measures and / or contractual obligations. The processing takes place for the purpose of checking and issuing the press accreditation. This includes all data required to check and confirm the accreditation, including electronic communication that confirms or rejects the accreditation or contains further information about the event or accreditation documents, as well as the documentation of issued press jerseys and deposit money. The press accreditation enables access to the areas designated and assigned to press representatives at the above-mentioned events in accordance with the accreditation regulations. The accreditation regulations are specified both in the press area of the respective event website and in the information e-mails that are sent after successful accreditation.
2. Article 6 para. 1 lit. c) GDPR: to fulfill legal obligations such as e.g. B. Commercial and tax law storage obligations, corporate, data protection and civil law obligations, also with regard to the fulfillment of proof and accountability obligations, taking into account and complying with legal provisions and official requirements for the respective sporting event.
3. Article 6 para. 1 lit. f) GDPR: On the basis of a balance of interests, personal data is also processed to assert legal claims, to defend against legal disputes and to ensure IT and telecommunications security. In addition, on the basis of this legal basis, SCC EVENTS processes personal data of event visitors to create and publish photos and videos for media reporting (e.g. by the press and media ), to document advertising measures for sponsors and partners, to document the event and to Self-promotion purposes (e.g. publication and public relations). Processing activities related to the creation and publication of photos and videos during and after the aforementioned events are described in the "Photo and Video" data protection information, available at:
   https://www.scc-events.com/informationsobligation
4. Article 6 para. 1 lit. a) GDPR on the basis of consent for the purpose explicitly stated in each case, e.g. B. when including e-mail addresses in the press mailing list, in the case of the commercial publication of personal data or before transmission to third parties (outside the legal obligation mentioned under B)).

Insofar as we have been given consent (also through implied action) to process personal data for specific, aforementioned purposes, the lawfulness of this processing is given on the basis of the consent. A given consent can be revoked at any time. The revocation of the consent does not affect the legality of the data processed until the revocation.

• Recipients or categories of recipients of personal data

Within SCC EVENTS, only those employees/departments that need them to fulfill the respective purpose have access to the personal data for checking and issuing the press accreditation . In order to fulfill our contractual services and legal obligations, personal data is sometimes processed by external service providers or, if necessary, by authorities if this is necessary to fulfill the aforementioned purposes and is legally permitted. In doing so, we always observe the data protection regulations, in particular, processing by service providers used by us only takes place after the conclusion of contracts with a corresponding confidentiality clause.

• Duration of data storage

The registration and contact data of the accredited press representatives will be processed for the duration of the organization of the accreditation and during participation in the events. The data will be stored for at least 4 weeks from the end of the event for the purpose of returning deposits and press jerseys and for contact tracing. The data will be deleted by the end of the calendar year at the latest, provided that all contract-related processes have been completed by this time.
Application data from persons who have not received accreditation or who cancel their participation as press representatives before the start of the event will be deleted no later than 4 weeks after the end of the respective event.

The retention period can be extended if processing of personal data is necessary to assert, exercise or defend legal claims. E-mails are archived automatically and audit-proof by our mail system. The storage period can be up to 10 years. After the statutory retention periods have expired, the data will be completely deleted.

The data processing is also terminated immediately in the event of a (permissible) objection by the data subject. Personal data collected on the basis of consent will be processed until the consent is revoked.

Log and protocol data from online offers (e.g. press area of the websites, online application form) are deleted as soon as they are no longer required, at the latest 3 months after accessing our online offers. Further information on data processing can be found in the data protection declarations of the respective website.

The storage period for created and published photos and videos is described in the "Photo and Video" data protection information, available at: https://www.scc-events.com/informationsobligation

Data protection inquiries: The inquiries we have answered for information, correction, deletion or restriction of processing, as well as other inquiries from data subjects or supervisory authorities on data protection issues are archived for the purpose of accountability for 3 years from the end of the action.

• Data protection rights for data subjects

All data subjects have the right to information in accordance with Art. 15 GDPR, the right to rectification of their data in accordance with Art. 16 GDPR, the right to erasure in accordance with Art. 17 GDPR, the right to restrict the processing of their data in accordance with Art. 18 GDPR and the Right to data transfer according to Art. 20 GDPR.

Granted consent can be revoked at any time. The revocation of consent does not affect the legality of the data processed up to the revocation.

Right of objection:
According to Article 21 GDPR, data subjects also have the right to object at any time to the processing of their personal data. This applies in particular to these cases:

1. A) Individual case-related right of objection in accordance with Article 21 (1) GDPR

You have the right, for reasons that arise from your particular situation, at any time against the processing of personal data concerning you, which is based on Art. 6 paragraph 1 lit. f) GDPR (data processing on the basis of a balance of interests) to file an objection. If you file an objection, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for processing that outweigh your interests, rights and freedoms or the processing serves to assert, exercise or defend legal claims.

1. B) Right to object to the processing of data for direct marketing purposes in accordance with Article 21 (2) GDPR

If we process your personal data in order to operate direct advertising, you have the right to object at any time to the processing of your personal data for the purpose of such advertising. The SCC does not intend to process your data for this purpose as part of the accreditation process .

Affected parties can informally send us their inquiries about exercising their rights by post or email, stating their full name: SCC EVENTS GmbH, Olympiapark Berlin, Hanns-Braun-Straße / Adlerplatz, 14053 Berlin or datenschutz@scc-events.com .

Right of appeal:
If those affected suspect that SCC EVENTS is processing their data illegally, they can of course bring about a judicial clarification of the problem at any time. In addition, those affected have every other legal option. Irrespective of this, those affected have the option of contacting a supervisory authority in accordance with Art. 77 (1) GDPR. The right of appeal pursuant to Art. 77 GDPR is available to those affected in the EU member state of their place of residence, their place of work and/or the place of the alleged infringement, i.e. they can choose the supervisory authority they contact from the above locations. The supervisory authority to which the complaint was lodged will then inform you of the status and the results of the submission, including the possibility of a judicial remedy in accordance with Article 78 GDPR.

The data protection supervisory authority responsible for SCC EVENTS is:
Berlin Commissioner for Data Protection and Freedom of InformationTel.: +49 (0)30 13889-0; Fax: +49 (0)30 2155050; Email: mailbox@datenschutz-berlin.de

Note on the publication of photos and videos:

In principle, photos and videos in particular can become the subject of media reporting and thus publication on the Internet. We would like to point out that SCC EVENTS is only partially responsible for the data from media reports. In particular, printed products such as daily newspapers or live transmissions via radio and television are subject to reporting in the public interest due to the competitive nature of the sporting event that is the reason for the accreditation procedure, so that the rights of individuals affected do not fundamentally prevail. Therefore, please contact us directly if you have any questions or requests on these topics: Revocation of consent or objection to data processing when publishing names or pictures on SCC websites and social media sites, on video platforms, on websites and social media Channels of other operators (sponsors), in the press or in media reports.

When personal data is published on the Internet (regardless of the platform chosen), it cannot be ruled out that it will also be accessed from countries that do not have an adequate level of data protection. Permissible publication of personal data on the Internet does not mean a transfer of personal data to a third country in this sense. After the publication of personal data, the data can be accessed worldwide on the Internet. This makes it possible for them to be disseminated or indexed by search engines or copied by third parties. Deletion of this data cannot be guaranteed consistently.

• Data transfer to a third country or an international organization

We transmit some of our guests' personal data to third countries or to international organizations. A list of these services and service providers that can be used can be found later in this document.

Third countries are those countries outside the EEA where the GDPR does not directly apply. The level of data protection is not comparable to that in the EU. In order to compensate for the existing data protection deficit in the event of a lack of an adequacy decision, we have agreed further suitable guarantees for the processing of personal data with the affected service providers in the third country or with the international organization in addition to the standard data protection clauses, so that the data protection standards for these data transmissions comply with the statutory EU data protection regulations are compatible and adequate protection is guaranteed when processing personal data.

• Voluntary and obligation to provide personal data

Participation in the press accreditation process is always voluntary. If a press accreditation is applied for on the basis of the associated accreditation provisions, the data required or legally required for the organization and implementation of the press accreditation and the fulfillment of the associated obligations must be provided. Failure to provide the data means that accreditation is not possible .

If information can be provided voluntarily, we have marked this in the respective survey form. A given consent can be revoked at any time.

• Automated decision-making, profiling

Automated decision-making within the meaning of Art. 22 GDPR does not take place.

" Profiling " is a form of automated processing of personal data to evaluate personal aspects relating to a natural person, in particular to analyze or forecast work performance, economic situation, health, personal preferences or interests, reliability or behavior, whereabouts or change of location of the data subject person, insofar as this has a legal effect on the person concerned or significantly affects them in a similar way. The data of the accredited press representatives will not be processed by us for the purpose of profiling .